-
Ensure that President, Vice
President, General Secretary and Treasurer are all included on the mandate for
the Bank and Building Society accounts to enable them to sign cheques (any two
from four).
-
Transfer any surplus funds,
from time to time, to deposit account and back again as and when required.
-
Keep the cash book up to
date and not allow the current account to go into overdraft (no facility).
-
Prepare cheques as and when
required to pay accounts and expenses promptly.
-
Bank all receipts in a
prompt manner (other than those which go directly to the Membership Secretary
as subscriptions).
-
Produce a Balance Sheet and
Income and Expenditure account for Committee meetings.
-
Contact respective
advertisers approximately two months before new programme issued to confirm
continuation.
-
Issue invoices for those
advertisers and ensure payment in due course.
-
Advise the Programme
Secretary in respect of advertisements to go in respective programmes.
-
File all expense invoices
and remittance advices in suitable manner to enable auditor to carry out an
audit of the accounts.
-
Immediately after the year
end, present said invoices and remittance advices, copy of cash book, copy of
Balance Sheet and Income and Expenditure account to the auditor for eventual
signing.
-
Sign the year end Balance
Sheet and, along with the Income and Expenditure account, produce sufficient
copies for each member attending the Annual General Meeting.
-
Prepare year-on-year
summary of accounts.
-
Attend Committee Meetings
and, in particular, the Annual General Meeting and give report and
explanations where necessary on the accounts.
